Making the rational division of work into groups of activities and tying together the positions representing grouping of activities for accomplishment of desired objectives is the function of management and this function is known as organizing. It can lead to communication difficulties and lack of cooperation between functional areas. Organizing is the function of management that involves developing an organizational structure and allocating human resources to ensure the accomplishment of objectives. Its activities are governed by social and psychological laws. It is referred in the name of the organization such as- Royal Industries, Tata Consultancy Services etc. It is a function in which the synchronization and combination of human, physical and financial resources takes place. It is the process of establishing orderly uses for all resources within the management system of the organization. d. Critical tasks should be discussed and should not be delegated to do in a routine way. Decision-making becomes easy at all levels, if authority flows downwards. The concept of the chain of command was first introduced to management theory by Henry Fayol under one of the fourteen principles, he propounded, viz., “Scalar Chain”. If customers have a different set of demands, needs, and preferences then the following of this approach is appropriate. Enter your e-mail address and your password. and how it is to be done most efficiently? Image Credits © 401 Forester. The flow of command takes place only in the concerned line and not in lines which are adopted for special purposes such as health cares, sports, etc., activities of the organisation. Environment – The environment is relevant for behaviour and the organization structure. It requires the efficient use of resources combined with the guidance of people in order to reach a specific organizational objective. Under this various posts are created or established and the mutual relationship of employees working on various posts, their authorities and responsibilities are defined. Employees are given recognition and are motivated to work harder by encouraging their participation. 8. c. Time should be set to complete the task. it should have few levels of management. Organizing proposes that managers oversee small groups and reduction of management commands to minimal levels as possible. Organization management enables the optimum use of resources through meticulous planning and control at the workplace. Organizing is essential because it facilitates administration as well as operation of in the organization. More delegation and a large number of managers are required as his business grows from that of a small company, with its nucleus of a few key people. The structure of the organization is the framework within which effort is coordinated. Receiving two commands from two bosses for one activity will hamper the implementation of that activity. 3 ALLEN defines “Organizing “ is the process of identifying and grouping the work to be performed defining and delegating resposibility and authority and establishing relationship for the purpose of enabling people to work most effectively together in accomplishing objectives”. The aim of vertical aggregating is to enable top bottom coordination in organization through different levels of management structure, strong control, and two-way communication. Organizing is the function of management which follows planning. Depending on the objectives the work to be done is decided and it is divided into groups and they are organized in an orderly way. People constitute an organisation. Organizing function follows the planning function. Each major product area in the company is under the authority of a senior manager who is specialist in, and is responsible for everything related to the product line. “Delegation” refers to this. The organisation should be kept as simple as possible so that there should not be any confusion and misunderstanding among the superiors and subordinates. Hence, we can say that organizing involves the following four steps: (i) Identification and grouping of the work, (iii) Delegation of appropriate authority and. Organizing is the managerial function and this function of organizing is known as process of organization. The relationship between different jobs is determined, and provision for their proper integration is made. For example, marketing may be one department, in which packing, dispatching, sales, consumer service etc. Hence, effective organization can be achieved through specialization of sharing or dividing work. Designing specific roles to eliminate ambiguity, 3. Under the exception principle recurring decisions should be handled in a routine manner by the lower level manager, whereas problems involving unusual matters should be referred to the higher level. For a shoe company, the structure could be based on product lines like women’s footwear, children’s footwear and men’s footwear. This concept is also extended to designing an organisational structure keeping any one of the types of structure shown in the template. However each area of specialisation must be interrelated to the total integrated system by means of co-ordination in all departments and activities. Provision is to be made for the accountability of the assigned duties. For example, activities related to the purchasing, production, marketing, and accounting and finance can be grouped respectively under purchase, production, marketing, and finance departments etc. There should be reasonable balance in the size of various departments, between standardisation of procedures and flexibility between centralisation and decentralisation. Organisations are not static but are dynamic. For some people, organizations are a system with inputs (such as men, materials, money and machines), and processes through which product or service is produced. Supposing, two or more units are functioning and the command is to be given to both units from one unit officer. This indicates the set of relationships as to who gives direction to whom and who reports to whom. Organising is a continuous process: He can only proceed to do the work, when he is given adequate authority to proceed to do the work. This approach assembles the activities of creating, producing, and marketing each product into one department. No planning can succeed unless a framework of activities (necessary for the accomplishment of objectives) is constructed. According to Chester Barnard, “Organizing is a function by which the concern is able to define the role positions, the jobs related and the co-ordination between authority and responsibility. It helps in achiev­ing the benefits of specialization and administrative control. A span of control of six subordinates has been considered to be the most desirable. Because the orders may be conflicting and may contradict each other. A manager’s ability to manage a large number of subordinates is limited by his time and energy. It points out clear and unbroken line of authority. To the organization as a structure or a network of specific relationships among individuals. The management has to identify the activities necessary to reach the objectives and group these activities and assigned to the group of people, known as departments. In the words of Terry “Organizing is the establishing of effective behavioural relationships among selected work persons, and work place in order for the group to work together effectively.”. The leaders or managers of these levels should have authority responsibility and accountability to carry out the tasks assigned to them. Empowerment makes employees full partners in decision-making process and gives them the necessary tools and rewards. Strategy – Starting from its internal potentials, chances and threats of environment, the organization designs its strategy for the realization of the objectives. Privacy Policy3. The basic structures, viz., line staff and matrix can be configured according to the purpose, goals and objectives of the organisation. 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